The Child and Adult Care Food Program (CACFP) is a Federal program that provides reimbursement to income eligible caregivers for healthy meals and snacks served to children and adults receiving day care. Each day more than 2.6 million children participate in CACFP. The program plays a vital role in improving the quality of child care.
If you choose to join DCCDA’s food program, here are some of the extra services you will receive:
- Nutrition Notes newsletter with nutrition information, recipe and meal planning ideas.
- Trainings and workshops (in-service) which focus on nutrition, health & safety, and exercise.
- Full access to the DCCDA library which includes nutrition books, games, kits and other educational items for you to use in your childcare home. We also have a wide variety of books on taxes, child development and guidance, curriculum, health & safety, and other child care topics.
How does CACFP work?
- CACFP reimburses participating day care homes for serving nutritious meals. The CACFP Program is administered at the Federal level by the U.S. Department of Agriculture (USDA) and at the State level by the Kansas State Department of Education, Department of Child Nutrition and Wellness.
- Any child care provider licensed by the Kansas Department of Health and Environment is eligible to participate in the CACFP. There is NO cost to a child care provider to participate. All family or group day care homes must enroll in the program under a sponsoring organization. Sponsoring organizations play a critical role in supporting home child care providers through training, technical assistance, and monitoring.
- The Douglas County Child Development Association is a sponsoring organization. As a sponsoring organization, DCCDA provides the following services to participating CACFP providers:
- DCCDA staff work with child care providers to turn in monthly reports and menus for reimbursement for up to 2 snacks/1 meal or 2 meals/1 snack per day per child in care
- A monthly and bimonthly newsletters with nutrition/recipe ideas, activity suggestions, songs and finger plays, tips and techniques to help in caring for children
- Access to the DCCDA library including play kits filled with toys and books on various topics, and books and DVDs for professional development including curriculum activities, behavior and guidance, first aid, nutrition, infants, business practices for child care, menu planning, setting up policies, abuse, health & safety, and more
- Free training workshops focusing on nutrition, food safety, and health
Requirements to Participate
- You must be a licensed child care home.
- You must agree to feed all children, ages newborn through 12 years old, by USDA standards.
- Keep an accurate count of all children served at each meal or snack.
- Deliver all menus and required paperwork to DCCDA by the 3rd of the following month by 4:30 p.m.
- Attend 2 hours of nutrition training each year.
- Allow DCCDA to review your home at least three times a year.
|Breakfast||Lunch or Supper||Snacks|
|Birth thru 3 Months||4-6 fluid ounces (fl oz) breast milk or formula||4-6 fluid ounces (fl oz) breast milk or formula||4-6 fluid ounces (fl oz) breast milk or formula|
|4 thru 7 Months||4-6 fluid ounces (fl oz) breast milk or formula0-3 tbsp. infant cereal (when recommended)||4-6 fluid ounces (fl oz) breast milk or formula0-3 tbsp. infant cereal (when recommended)0-3 tbsp. fruit and/or vegetable (when recommended)||4-6 fluid ounces (fl oz) breast milk or formula|
|8 thru 11 Months||6-8 fl oz. breast milk or formula2-4 tbsp. infant cereal1-4 tbsp. fruit and/or vegetable||6-8 fl oz. breast milk or formula2-4 tbsp. infant cereal and/or 1-4 tbsp. meat, fish, poultry, egg yolk, or cooked dry beans or peas, or 1-4 oz. cottage cheese, cheese food, or cheese spread1-4 tbsp. fruit and/or vegetable||2-4 fl oz. breast milk or formula0-1/2 slice bread or 0-2 crackers (optional)|
Notes about CACFP infant meal pattern requirements:
- Meals containing only breast milk or only formula are reimbursable.
- Iron-fortified infant formula must be served unless a doctors note is on file.
- Iron-fortified dry infant cereal must be served at breakfast until the child turns 1.
- All juices should be full-strength juice and served in a cup.
- If crackers are served, they should be from whole-grain or enriched meal or flour.
- If a mother breast feeds her child at the site, the meal is not reimbursable.
- No reimbursements for tubular meats (hot dogs, Vienna sausages, link sausage, toddler meat sticks, etc,) peanut butter, or any choking food.
|Breakfast||Lunch or Supper||Snacks|
|Fruit or Vegetable||Meat or meat alternate||Meat or meat alternate|
|Grains or Bread||Grains or Bread||Grains or Bread|
|Two different servings
of fruits or vegetables
|Fruit or vegetable|
Delivery of Provider’s Claim
Providers must turn in monthly paperwork by 4:30 p.m the 3rd day of the month, in the month following the month being claimed. For example, claims for the month of August must be turned in by September 3rd. Claims may be hand delivered to the same address. There is also an external dropbox at the DCCDA office.
Claims may be mailed to:
1525 W. 6th Street, Suite A
Lawrence, KS. 66044
The USDA requires each care center participating in the CACFP program to be reviewed, unannounced, at least 3 times per year from October through September. At the time of the visit, the provider’s procedures and documents will be checked for compliance. Calls and emails requesting information to ensure compliance are always welcome. Marsha and Lisa can be reached at 785-842-9679, or email@example.com and firstname.lastname@example.org.
Two Tiered Reimbursement
- All providers are Tier 2 until determined to be Tier 1 based on: (a) location of their day care or
(b) household income. Reimbursement rate is determined by area eligibility and/or income eligibility.
- If the provider’s household income is at or below the income guidelines, she will be eligible for higher reimbursement for meals served to the day care children. If the providers household income qualifies for the Tier 1 reimbursement rates, she may also claim reimbursement for her own children’s meals if at least one daycare child is claimed.
- If the provider does not qualify, then she may ask parents to fill out Income Eligibility information and get reimbursed at the higher level for some of her children. This information is confidential and should be sent directly to DCCDA in the provided envelope.
July 1, 2016 – June 30, 2017
|$0 – $21,978||
|$0 – $29,637||
|$0 – $37,296||
|$0 – $44,955||
|$0 – $52,614||
|$0 – $60,273||
|$0 – $67,951||
|$0 – $75,647||
|$0 – $83,343||
|$0 – $91,039||
Monthly income figures have been rounded to the nearest dollar for ease of reading.
|Tier 1||Tier 2|
|Lunch & Supper||$2.46||$1.49|
USDA Nondiscrimination Statement
USDA Nondiscrimination Statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) Mail: U.S. Department of Agriculture
Download the CACFP Brochure