Child and Adult Care Food Program

SaladThe Child and Adult Care Food Program (CACFP) is a Federal program that provides healthy meals and snacks to children and adults receiving day care. Each day more than 2.6 million children participate in CACFP. The program plays a vital role in improving the quality of child care.

If you choose to join DCCDA's food program, here are some of the extra services you will receive:

How does CACFP work?

  1. CACFP reimburses participating day care homes for serving nutritious meals. It is administered at the Federal level by the U.S. Department of Agriculture (USDA) and at the State level by the Kansas State Department of Education.

  2. Any child care provider who is licensed by the Kansas Department of Health and Environment is eligible to participate in the CACFP. There is NO cost to a child care provider who may choose to participate. All family or group day care homes must come into the program under a sponsoring organization. Sponsoring organizations play a critical role in supporting home child care providers through training, technical assistance, and monitoring.

  3. The Douglas County Child Development Association is a sponsoring organization. The following are services DCCDA provides:

    • Licensed child care providers work with DCCDA, turn in monthly reports and menus, and are reimbursed for up to 2 snacks/1 meal or 2 meals/1 snack per day per child in care

    • You get a monthly newsletter with nutrition/recipe ideas, activities to try, songs and finger plays, tips and techniques to help in caring for children.

    • You may check out play kits filled with toys, puzzles, puppets, lego sets, cooking equipment and much more.

    • You may check out books, VCR tapes and DVD's on many topics such as curriculum activities, behavior and guidance, first aid, nutrition, infants, business practices for child care, menu planning, setting up policies, abuse, health & safety, etc.

    • You are welcome to attend free training workshops throughout the year which focus on nutrition, food safety, and health.


Requirements to Participate

Infant Meal Pattern Requirements Birth to 1 Year
Breakfast Lunch or Supper Snacks
Birth thru 3 Months 4-6 fluid ounces (fl oz) breast milk or formula 4-6 fluid ounces (fl oz) breast milk or formula 4-6 fluid ounces (fl oz) breast milk or formula
4 thru 7 Months

4-6 fluid ounces (fl oz) breast milk or formula

0-3 tbsp. infant cereal (when recommended)

4-6 fluid ounces (fl oz) breast milk or formula

0-3 tbsp. infant cereal (when recommended)

0-3 tbsp. fruit and/or vegetable (when recommended)

4-6 fluid ounces (fl oz) breast milk or formula
8 thru 11 Months

6-8 fl oz. breast milk or formula

2-4 tbsp. infant cereal

1-4 tbsp. fruit and/or vegetable

6-8 fl oz. breast milk or formula

2-4 tbsp. infant cereal and/or 1-4 tbsp. meat, fish, poultry, egg yolk, or cooked dry beans or peas, or 1-4 oz. cottage cheese, cheese food, or cheese spread

1-4 tbsp. fruit and/or vegetable

2-4 fl oz. breast milk or formula

0-1/2 slice bread or 0-2 crackers (optional)

Notes about CACFP infant meal pattern requirements:

  1. Meals containing only breast milk or only formula are reimbursable.
  2. Iron-fortified infant formula must be served unless a doctors note is on file.
  3. Iron-fortified dry infant cereal must be served at breakfast until the child turns 1.
  4. All juices should be full-strength juice and served in a cup.
  5. If crackers are served, they should be from whole-grain or enriched meal or flour.
  6. If a mother breast feeds her child at the site, the meal is not reimbursable.
  7. No reimbursements for tubular meats, peanut butter or any choking food.
Meal Requirements 1 year of age through 12 years
Breakfast Lunch or Supper Snacks
Milk Milk Milk
Fruit or Vegetable Meat or meat alternate Meat or meat alternate
Grains or Bread Grains or Bread Grains or Bread
Two different servings
of fruits or vegetables
Fruit or vegetable

Fruit Salad

Delivery of Provider's Claim

The deadline for providers to turn in monthly paperwork is by 4:30 p.m the 3rd day of the month following the month the claim is for. Claims may be hand delivered to the same address. A mailbox is on the outside wall to the left of the door.

Claims may be mailed to:
1525 W. 6th Street, Suite A
Lawrence, KS. 66044

Home Visits

The USDA requires each care center participating in the CACFP program to be reviewed, unannounced, at least 3 times a year from October through September. At the time of the visit, the provider’s procedures and documents will be checked for compliance. Calls and emails requesting information to ensure compliance are always welcome. Marsha and Lisa can be reached at 785-842-9679, or and

Two Tiered Reimbursement

  1. All providers are Tier 2 until determined to be Tier 1 based on: (a) location of their day care or
    (b) household income. Reimbursement rate is determined by area eligibility and/or income eligibility.
  2. If the provider's household income is at or below the income guidelines, she will be eligible for higher reimbursement for meals served to the day care children. If the providers household income qualifies for the Tier 1 reimbursement rates, she may also claim reimbursement for her own children's meals if at least one daycare child is claimed.
  3. If the provider does not qualify, then she may ask parents to fill out Income Eligibility information and get reimbursed at the higher level for some of her children. This information is confidential and should be sent directly to DCCDA in the provided envelope.


July 1, 2013 – June 30, 2014



$0 - $21,257


$0 - $28,694


$0 - $36,131


$0 - $43,568


$0 - $51,005


$0 - $58,442


$0 - $65,879


$0 - $73,316


$0 - $80,753


$0 - $88,190    


+ $7,437

Each Additional
Family Member

Monthly income figures have been rounded to the nearest dollar for ease of reading.

CACFP Reimbursement Rates
2013 - 2013
  Tier 1 Tier 2
Breakfast $1.28 $0.47
Lunch & Supper $2.40 $1.45
Snacks $0.71 $0.19


USDA Nondiscrimination Statement

The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applications for employment on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, politcal beliefs, marital status, familial or parental status, sexual orinations, or all or part of an individiuals income is derived from any public assiatnace program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited basis will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Aveneu, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at

Individuals who are deaf, hard of hearing or have speech disabilities my contact USDA through the Federal Relay Service at (800) 877-8336; or (800) 845-6136 (Spanish).

USDA is an equal opportunity provider and employer.